Policy for when a supervisor or an administrator receives a report of red-flag, or inappropriate behaviors or policy violations, from an employee, volunteer, member or a parent/guardian.
If a supervisor or an administrator receives a report of red-flag, or inappropriate behaviors or policy violations, from an employee, volunteer, member or a parent/guardian, the supervisor is instructed to do the following:
- Report the incident to the next level supervisor.
- Speak with the employee or volunteer who reported the incident.
- Review the file of the employee or volunteer to determine if similar complaints were reported.
- Determine the appropriate response based on the report. Taking into consideration the following factors:
- Context of red-flag or inappropriate behaviors or policy violations.
- Severity of red-flag or inappropriate behaviors or policy violations.
- History of red-flag or inappropriate behaviors or policy violations.
- Trainability of employee or volunteer
- Review completed Incident report.
- Contact the state authorities to file a report if applicable.
- If appropriate notify parents/guardians.
- Advise the individual who reported the behavior that the report is being taken very seriously.
Based on the information gathered, the following may be required:
- Increased monitoring of the employees, volunteer or program.
- If the policy violations are confirmed, the employee may face disciplinary action up to and including termination.
- If more information is needed, interview and/or survey other employees, volunteers or members.